Incentive Travel Program – Finding a Partner

Keeping your incentive travel program up to date is extremely important to make sure it is aligned with a changing workplace and changes in your business. With transformations in how people work and sell, your program needs to keep up ensuring the team is properly motivated to reach goals and achieve success.


When properly designed, an incentive travel program should embody your culture and values, truly becoming a core element of motivation within the business. Today, we’ll dive a little deeper into incentive travel, and specifically when to look towards a partner for help. We are excited to share insights we have learned over the past 37 years on why and how to utilize an incentive travel company for this prestigious event.





Timing is everything when it comes to orchestrating THE TRIP of your incentive travel program. Here are key moments to involve an incentive travel planning company:

  • At the Outset: Engage an incentive travel consultant early in the planning phase to tap into their expertise from the get-go. They can help shape the vision, define objectives, and navigate potential challenges.
  • Complex Destinations: If your destination is exotic, international, or logistically challenging, an incentive travel consultant’s local knowledge and network are invaluable.
  • Resource Optimization: Utilize incentive travel consultants when your in-house team is stretched thin or lacks specific expertise in incentive travel planning.




  • Expertise and Experience: Incentive travel consultants bring a wealth of experience in designing and executing incentive trips. They understand what motivates top performers and how to create unforgettable experiences.
  • Vendor Relationships: Leveraging established relationships with hotels, airlines, and activity providers, third-party planners secure competitive rates and exclusive perks, maximizing your budget.
  • Risk Mitigation: Experienced incentive travel planners anticipate and mitigate risks, ensuring smooth operations during the trip and minimizing disruptions.
  • Time and Resource Savings: By delegating logistics, coordination, and on-site management to a third-party planner, your team can focus on strategic aspects and participant engagement.


According to the Incentive Research Foundation, a well-designed incentive program has the potential to boost employee performance by 44%!




  • Clear Communication: Establish open channels of communication and define roles and responsibilities clearly from the outset.
  • Shared Vision: Align the event’s goals, target audience, budget, and desired outcomes to ensure a cohesive and impactful experience.
  • Regular Updates: Maintain regular check-ins to track progress, address any concerns, and make timely adjustments.
  • Flexibility: Embrace flexibility to accommodate last-minute changes or participant preferences while staying aligned with the overall event objectives.
  • Post-Event Evaluation: Conduct a thorough post-event evaluation with the incentive travel consultant to gather feedback, assess performance, and identify areas for improvement.

Collaborating with an incentive travel company, like Bucom, for your incentive travel program offers unparalleled advantages in terms of expertise, resources, and risk management. By leveraging their skills and network, you can elevate the experience for your top performers and achieve lasting impact.


Bucom has been consulting with businesses to ensure they are keeping their incentive travel programs up to date to create the biggest impact on their teams.


Reach out to a Bucom team member today to set up a free consultation for your incentive travel program