Venue Sourcing Insider Tips for Corporate Meetings & Incentives

Sourcing the hidden gem for your next incentive trip or the perfect venue for the next corporate meeting involves distinct considerations and objectives, reflecting the differing purposes of each event. Let’s look at the key differences between the two and how to best source the right venue for your next experience.


When it comes to finding venues for corporate meetings and events functionality takes center stage. The priority lies in finding spaces well-equipped with all the essentials to achieve specific business objectives in meetings, conferences, sales kick-offs, or training sessions.

According to InEvent, 64.6% of event planners believe the event venue can significantly impact their overall experience.



Where you meet matters.


Select a central location to ensure easy access for most attendees. Proximity to transportation hubs and accommodations is paramount, ensuring smooth logistics for your audience. Convenience is key, minimizing travel time and maximizing time spent on compelling agenda items. The right location will also facilitate budget maximization by offering cost-effective hotel rates and access to local attractions.


While aesthetics are appreciated, the ambiance of a corporate meeting venue serves a clear purpose; to facilitate focus and engagement. Ergonomic furniture, neutral tones, and unobtrusive décor create an atmosphere conducive to productivity. Any visual enhancements should be considered for the presentation or stage to keep attendee engagement high in the presentation.


In 2024, if you’re looking for the best bang for your buck when sourcing corporate events here are the US’s top 10 According to Cvent, based on their booking activity in their supplier network

  1. Orlando, Florida
  2. Washington, DC
  3. Las Vegas, NV
  4. Miami, FL
  5. Chicago, IL
  6. San Diego, CA
  7. Phoenix, AZ
  8. Atlanta, GA
  9. Dallas, TX
  10. New Orleans, LA


Incentive Travel Destinations: Where Dreams Meet Reality


Next, let’s move to the realm of incentive travel where dreams materialize, and long term memories are etched. Sourcing for incentive travel destinations are not mere venues; they are immersive experiences, rewarding top performers and fostering camaraderie.


Incentive programs prioritize experiential elements and participants’ satisfaction. Whether it’s a tropical paradise, an urban oasis, or a cultural mecca, the chosen destination should captivate and offer a reprieve from the ordinary. The goal is to inspire motivation and recognize and show appreciation for the award winners and their guests for leaping beyond performance expectations.


Unlike meeting sourcing, which prioritizes productivity maximization, incentive travel is about indulging in experiences through all five senses. Beyond a luxurious hotel, the destination should be a playground for exploration with everything from culinary escapades to adrenaline-pumping excursions. Inclusions such as exclusive activities, five-star resorts, and personalized services all contribute to a meaningful experience.


For 2024, some of our favorite choice in North America include some familiar and some off-the-beaten-path locations.

  • Maui, Hawaii
  • Charleston and nearby islands in South Carolina
  • Whistler, Canada
  • St. Thomas, US Virgin Islands
  • Napa Valley, CA

While sourcing venues for corporate meetings and incentive travel may seem worlds apart, both endeavors share a common goal: to create memorable and impactful experiences. Whether you’re navigating the goal of productivity or indulging in the realm of reward, meticulous planning, attention to detail, and a dash of creativity are the compasses that guide you toward success.


Bucom’s strategic event specialists have been sourcing spectacular experiences according to your unique needs for over 37 years. Let us take the reins and source the perfect options tailored to your program. Whether you are envisioning a captivating corporate retreat or an unforgettable incentive trip, we have got you covered.


Reach out today to Bucom to discover how we can transform your vision into reality