Our Approach

Precise Evaluation. Intuitive Communication. Tireless Preparation.  

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We Work with You to Create…

  • Engaging, motivating, inspiring experiences from start to finish.
  • Powerful and personalized messages that inspire your attendees.
  • Events that showcase your corporate culture on-time and on-budget.

We Are…

  • An experienced, dedicated, passionate and flexible team.
  • Understanding of your unique culture and what you want to accomplish.
  • On your team, on your time.

OUR PROCESS

Our defined processes assure completeness and consistency across the board. Every step in the program management process is developed and practiced over and over again, and then modified. You see, at Bucom, we understand that every client is different and every program is unique. How can we align our proven practices to improve your business?

01
Proactive Planning

We partner with you during our pre-planning process, working with you to understand your goals and create a plan that is customized for your needs.

Before the event, we ensure that every detail communicates your desired message and represents your unique culture. We accomplish this with:

  • Transparent, responsive, and efficient communication tailored to what works best for you.
  • Budget-planning specifically scaled to you.
  • Thorough research of sites and venues.
  • Risk mitigation and emergency action planning.
  • Preparation of all event requirements including hotel rooms, meeting space, transportation, food/beverage, design elements, and audiovisual production.
  • Innovative and creative ideas that will result in engaged attendees and maximize ROI.

 

02
Expert Logistics Management

Our intensive pre-planning process makes certain that logistics management is executed seamlessly. We are proactive and flexible, working with you on-site so that each detail is covered. We plan for the unexpected so any curve ball is expertly handled, and your event can proceed with ease.

We are dedicated to cultivating a positive and beneficial experience for each attendee. At every stop along the way, we work with you to grow inspiration that lasts.

03
Celebrate Success

We conduct a thorough debriefing follow up with you to ensure that we were successful and that all your goals were not only met, but exceeded.

Let’s talk about your success.

Let’s celebrate how your goals were achieved, what your participants gained from the event/program, and, lastly, the ROI from your investment. Through the success of your event, you can then carry the momentum and enthusiasm forward.

PROJECT MANAGEMENT SERVICES

Our thorough processes are expertly executed alongside each of the many unique services we offer. Explore our capabilities; we have the tools to make your next event seamless.

Strategic Consultations
Strategic Consultations
  • Performance improvement programs
  • Campaign and event marketing
  • Procurement collaboration
  • Virtual and hybrid solutions
Planning & Logistics
Planning & Logistics
  • Strategic meetings management
  • Pre-program design and management
  • Program branding and marketing
  • Client liaison and overall project reporting
  • Risk, health, and safety assessments
  • Budget and timeline development and management including daily on-site reconciliation
  • Timeline development and management
  • Tradeshow and affiliate program management
  • Activity sourcing research and management
  • Team building, off-site activities, and attendee management
  • Corporate social responsibility events
  • Registration website development
  • Registration and attendee communication
  • Website development, Website Development, registration, and attendee communication
  • Custom reporting and analytics
  • Customized food and beverage design, selection and negotiation
  • Expert On-site program execution and management
  • On-site event staffing
  • Registration and hospitality desk management
  • Housing, room block and attrition management
  • Food and beverage management
  • Hotel and function space management
  • Green and sustainable meetings management
  • Ground transportation management
  • Vendor management
  • Customized reporting
  • Program evaluation
Site Sourcing & Contracting
Site Sourcing & Contracting
  • Hotel venue sourcing selection
  • Detailed summary of destination and hotel options with rankings and commentary based on your goals and preferences
  • Thorough analysis of meeting space options
  • Proficient value-driven negotiations including hotel concessions
  • Cost-savings analysis summary
  • Our sourcing services are complimentary – the hotel commissions we negotiate are credited to you
  • Continued value negotiations during program operation
Attendee Air Travel & Attendee Communication
Attendee Air Travel & Attendee Communication
  • Air travel:
    ◦ Liaison with Full-service Travel Management Company
    ◦ Domestic and international reservations
    ◦ Efficient Change management
    ◦ 24-hour coverage including holidays
    ◦ Client-specific customized reporting
    ◦ Dedicated 800 travel line
    ◦ Attendee and VIP management
    ◦ Risk mitigation and emergency action planning
  • Attendee Communication Services:
    ◦ Custom website development and management
    ◦ Logo and theme design
    ◦ Printed materials design, development and management
    ◦ Print management
    ◦ Creative signage
    ◦ Marketing communications
    ◦ Program materials
    ◦ Promotional items analysis, procurement, and delivery
    ◦ Printing and shipping
    ◦ Risk mitigation and emergency action planning
Attendee Communication Services
Attendee Communication Services
  • Custom website development and management
  • Logo and theme design
  • Printed materials design, development, and management
  • Print management
  • Creative signage
  • Marketing communications
  • Program materials
  • Promotional items analysis, procurement, and delivery
  • Printing and shipping
  • Risk mitigation and emergency action planning
Creative Production
Creative Production
  • Creative Services:
    ◦ Theme content and development
    ◦ Brand development and design
    ◦ Storyboarding development
    ◦ Set design
    ◦ Creative production elements
    ◦ Décor and theme development
    ◦ Experiential and interactive engagement
  • Production Services
    ◦ Theme development
    ◦ Content development
    ◦ Digital and interactive technology
    ◦ Creative design
    ◦ Set design
    ◦ Presentation design and development
    ◦ Technical direction and design
    ◦ Video production
    ◦ Live video streaming
    ◦ Pre-post communications strategy
    ◦ Event management and execution
    ◦ Speaker/talent acquisition
    ◦ Project management (timeline, agendas, budget)
    ◦ Lighting, audio, video design and management
    ◦ Event results measurement
    ◦ Creative lighting
    ◦ Simultaneous translation
Event technology Capabilities
Event technology Capabilities
  • Branded multi-use apps, including:
  • Geofencing
  • Live polling and surveys
  • Multi-platform reach
  • Content management system
  • Networking and social opportunities
  • Agendas
  • Promoted messaging
  • Custom gamification strategy
  • Promotional videos
  • Mobile app download emails
  • Banner ADs
  • Live streaming / “Crowd” Streaming
  • Social Media walls
  • Virtual/ and Augmented Reality
  • Augmented Reality (AR)
  • Beacons/Drones
  • Data integration and analytics
  • Drones
  • Experiential Tech
Production Services
Production Services
  • Theme development
  • Content development
  • Digital and interactive technology
  • Creative design
  • Set design
  • Presentation design and development
  • Technical direction and design
  • Video production
  • Live video streaming
  • Pre-post communications strategy
  • Event management and execution
  • Speaker/talent acquisition
  • Project management (timeline, agendas, budget)
  • Lighting, audio, video design and management
  • Event results measurement
  • Creative lighting
  • Simultaneous translation
Marketing & Promotions
Marketing & Promotions
  • Project/program analysis
  • Campaign development
  • Marketing and branding promotions
  • Promotional items analysis, procurement and delivery

What are You Planning Next?

Bucom will help you get inspired and meet your goals.

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