Tariffs might not be the first thing that comes to mind when planning a corporate meeting, but they can quietly influence your event’s budget and execution. From branded giveaways to audiovisual equipment, many behind-the-scenes elements of a meeting rely on global supply chains—which means tariffs have a role to play. Here’s what you need to know to plan smarter and stay ahead.
The Hidden Role of Tariffs in Event Planning
Tariffs are taxes imposed on imported goods, and they can create ripple effects across meeting planning. Many event materials—including tech gear, signage, and custom builds—are manufactured or sourced internationally. When tariffs are imposed or increased, costs rise. If you’re not watching closely, these increases may show up as unexpected overages from your vendors.
Planning tip: It’s always worth asking your AV or production partner if their materials or equipment are subject to import fees. It could affect both price and timeline.
Branded Items and Swag: Why Tariffs Matter
Corporate giveaways are a staple at meetings, but many promotional items are produced in countries impacted by current tariffs. From custom bags to tech gadgets, small tariff increases can have a big impact at scale.
Bucom tip: We work with trusted partners who offer tariff-free or domestic sourcing options, helping you avoid delays and extra charges without compromising quality.
International Meetings and Cross-Border Considerations
If you’re hosting a meeting abroad or shipping materials to a satellite location, tariffs aren’t the only consideration. Customs fees, duties, and local regulations can also influence what you can bring, how soon it arrives, and what it costs to get there. That custom set piece or branded experience might be delayed—or stuck in customs entirely.
Bucom tip: We navigate international logistics with precision, coordinating with DMCs and vendors who know the local landscape so your event materials arrive on time and stress-free.
Budget Forecasting and Flexibility
Global trade policy is constantly shifting, and tariffs can change with little notice. The best way to manage risk is by building flexibility into your meeting budget and sourcing strategy. Having alternate suppliers or local sourcing options can keep your event running smoothly, even if costs shift.
Bucom tip: We help clients forecast smartly, keeping tabs on sourcing volatility so you can adjust in real time and stay on budget.
Your Procurement Partner in a Tariff-Heavy World
At Bucom, we know that procurement plays a crucial role in meeting success. Our sourcing strategies are designed to support financial oversight, supplier compliance, and cost containment. By staying informed and proactive, we help protect your investment and deliver a seamless attendee experience—even when the global trade environment is unpredictable.
