Corporate Meetings & Events – A COVID-19 Strategy

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The Attendee Journey
Laying the Groundwork – Making a Plan

 

Every planner, presenter, and attendee is going to adjust to this new environment in a different way – asking the right questions can help guide the way.

 

Our preliminary playbook addresses questions that teams need to ask prior to restarting their meetings. A comprehensive COVID-19 Preparation Plan will become an integral part of every program design and personalized to your gathering, large or small.

Get me there...
Get me there...
  • Think regionally – while large meetings are likely a little ways off, regional face to face meetings have a much shorter pathway from both an overall public health and ease of planning perspective
  • Have a defined ground transportation cleanliness & safety protocol
  • Hybrid meeting inclusion – If you can’t get there, we’ve got you covered…
Give me some space…
Give me some space…
  • With the meeting design in mind, room layouts may look different.
    -Can your assigned space accommodate this?
    -Meeting set-ups to socially distance
    -Incorporate physical distancing and traffic flow to reduce risk and promote health
  • Meeting Traffic Flow

  • More meal functions outside with spacing
  • Contactless check-in/out of hotel
  • Contain groups in sections of the hotel
Protect Me On-Site…
Protect Me On-Site…
  • Provide access to CDC Guidelines to prevent the spread of COVID-19
  • Hand sanitizer readily available in all meeting space
  • Face coverings
  • Temperature checks
  • Go green and no more shuffling papers between attendees
  • Bring your own pen/pad – no more communal pens on tables
  • Extra cleaning measures in sleeping and meeting room spaces
  • Post meeting health tracking/reporting
Feed me...
Curbside pick-up style?
Feed me...
Curbside pick-up style?
  • Think small and pre-packaged – We’ll likely have to put everyone’s favorite make your own trail mix on the back burner for a while…
  • This will also hold true for traditional meals – breakfasts, lunches, and dinners
  • Avoid chafing dishes and large buffets – think mason jars, individual premade portions
  • Disposable glassware and cups

 

What We’re Doing

To ensure the safety and health of attendees, Bucom has:

  • Enhanced our safety protocols and on-site safety kits to contain personal protective equipment. In addition, we require our team to wear masks on-site throughout your meeting or incentive.
  • Required all partners and suppliers to practice our rigorous standards for cleanliness and safety
  • Established contactless registration and check-in
  • Provided access to medical professionals to inform and determine best options for attendees

 

Additional Resources

In order to provide our clients and partners with the latest information, we’re providing this continuously updated list of resources:

A redefined sourcing process in a post COVID-19 world