National Managers Meeting
- Location(s): Los Angeles, CA
- Participants: 700
- To provide maximum quality sourcing while meeting a tight budget
- To produce all meeting needs effectively and seamlessly with a 3 month lead time
For the event, BUCOM found two hotels and one area auditorium at competitive rates in Los Angeles.
BUCOM then partnered with a local DMC to provide cost-effective ground transportation within LA for airport transfers and off-sites events. BUCOM Productions also acted as the lead production company and in liaison with other production companies, hotels and an auditorium to ensure all meeting sessions ran seamlessly; managed equipment orders and needs to maximize audio visual meeting spend and minimize duplicate equipment orders; and enhanced continuity of meeting messages throughout all sessions. We were able to document one centralized line-itemed final audio-visual budget and bill with all supporting backup and discounts applied. BUCOM staff was on site to manage all aspects of the program, including ground transportation, marketing- and meeting- material delivery, hosting the meeting-information desk, adjusting all meeting- function guarantees to maximize savings, to monitor total meeting spend and to act as the “control tower” for all meeting operations to ensure success.
Our experience was key to the success of the program because we had a thorough understanding of our client’s internal and sales force organizations that allowed us to successfully anticipate program needs. BUCOM developed unique and exciting meeting themes and artwork that helped build anticipation for the meeting as well as strong brand recognition. All participants registered via a customized meeting- specific web registration site interfaced directly with the client’s internal travel department.